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Inventory Articles explained

How are inventory articles used in Rentle

Each inventory article represents a single physical item in your warehouse or storage. Your articles are offered as products or product packages to your customers for booking. 

Inventory articles hold essential information about the physical item itself, including but not limited to their unique article identifier, SKU-Code, and allocation for Sales or Rental usage.

Depending on your requirements and products, specifications are a flexible way to describe and define details about your articles. Some fixed specifications are given by Rentle but you can use your own additional specifications to add meta-information about your article.

Learn here about all possible information you can store within your inventory articles. Find below all columns from your Inventory > Articles view explained.

Article ID

Each article has a unique article identifier to clearly distinguish it from other articles. Rentle can auto-generate identifiers for your articles, or you can choose to add them manually.

With auto-generated IDs, you just define the number of articles you want to create. With custom identifiers, the quantity is determined from the number of custom IDs you add to the input field. You can use for example your article's international article number (EAN) or any other unique codes.

Inventory Specifications

Store: This columns is just active when you have multiple store locations enabled. Define here in which store your article is offered to your customers.

Status: The status-column shows the real-time situation of the respective article. No matter which status an article has assigned, you can find all articles via the status filter in the search bar. You can choose from four different status settings:

In use - Your article is in stock and available for your customers

Out of use - Your article is temporarily taken out of use e.g. for service

Lost - Your article got lost and is taken out of the availability

Sold - You sold your article and it is taken out of the availability

Allocation: This column shows whether you offer the articles for rent or for sale. An individually tracked article can just have one allocation, while bulk articles can show both rental and sales.

Times used: This column shows how many times each article has been rented out during its inventory lifetime

Hours used: Shows how many hours each article has been rented out during its inventory lifetime

Type: This column shows whether your articles are tracked individually or on a bulk level.

Quantity: This shows the total quantity of each article. This column will always show 1 for individually tracked articles but has no limit when bulk type is selected.

Current state: This column shows if your article is currently in the inventory IN or part of an active order OUT

 

Own additional specifications:

Depending on your business requirements and products you can enter own additional specifications, such as Make, Model, Size, and Color, ...

 

Example inventory article view: