Connecting products to inventory

Define your product's quantity and availability by connecting it to your inventory

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When and why should I connect my product to the inventory

If you want to define how many pieces of a product should be available to be ordered or booked by your customers you'll want to connect it to your inventory. 

Learn more about inventory articles & SKUs from here

Simple example:  Your product is a kayak which you rent out. You have 5 kayaks available.

  • You should have 1 product. (e.g. Delta Sea Kayak) 
  • Your inventory should have 1 corresponding SKU (e.g. Delta Sea Kayak) 
  • For this SKU, your inventory should have 5 articles (your physical assets). 
  • Once the SKU is connected to your product the maximum amount of kayaks that can be rented at a time is 5. 

Note: It is now possible to connect the same SKU to another product e.g. Kayak Tour to share availability of the Kayak articles between these different products. 

 

How to define a product's quantity by connecting it to your inventory

Note: if your product has multiple variants refer to the instructions in the next section.



  1. In your inventory create articles which are grouped by a single SKU.  
  2. The amount of articles you have created will define your product's quantity. 
  3. Open the product you want to edit. 
  4. Open the product's availability tab. 
  5. Click on connect to Inventory


    Screenshot 2022-03-25 at 11.52.04

  6. From the dropdown choose the SKU which you would like to define the quantity available for this product. 
  7. The "In stock" text below the dropdown indicates how many articles the connected SKU has and this is your product's maximum quantity available to be ordered or booked. 

Screenshot 2022-03-25 at 11.54.24




How to connect a product with multiple variants to my inventory


Refer to the following articles for creating product variants and inventory articles: Creating product variants,  Creating inventory articles

  1. In your inventory, make sure that you have a separate SKU that corresponds to each variant your product has. 
  2. The amount of articles per SKU will define the quantity available for each of your product variants. 
  3. Open the product you want to edit. 
  4. Open the product's availability tab. 
  5. Click on connect to Inventory


    Screenshot 2022-03-25 at 12.07.30
  6. You'll now see each of your product's variants listed and a dropdown for each. 
  7. For each variant choose an SKU from the dropdown which should define the quantity available for this variant. 

    Screenshot 2022-03-25 at 12.12.03

  8. The In stock values below each dropdown indicates how many articles the connected SKU has and this is your variant's maximum quantity available to be ordered or booked. 

 


It’s important to highlight that there is no limit to how many different products you can connect to a single SKU. This means that specific inventory articles, and their availability can be shared across different products. For example, we could create a Bike Tour product that could be connected to the same Mountain Bike SKUs defined in this article.